Mt. Cuba Center is seeking highly qualified instructors to teach classes at our botanical garden in Hockessin, DE. Classes can fall under one or more of the following categories: gardening, horticulture, landscape design, plant conservation, art, or wellness. Instructors with expertise in one of these specific fields and who teach with an ecological perspective are invited to apply online. These are contract positions.

Position Summary:

The Director of Finance & Administration serves as the primary financial director, responsible for the management and investment of fiscal resources and all accounting practices for Mt. Cuba Center (MCC). This position also oversees the human resources, information technology, and facilities management functions and ensures their alignment and integration with the institution’s strategic direction.

The Director of Finance & Administration serves as a seasoned and trusted adviser to the Executive Director and the Board of Managers on all fiscal and operational matters within scope of responsibilities, performs in-depth financial analyses, evaluates revenue and expenditure data, identifies opportunities and threats, develops scenario plans, and develops the operating budget for MCC. This position serves as Assistant Treasurer to the Board of Managers and acts as a staff liaison to the Board Investment and Audit Committee.

The Director oversees all insurance, risk management, and legal issues as well as ensures the non-profit status of the organization remains in compliance with all regulations. This position oversees and manages all capital projects for Mt. Cuba Center, including coordinating with outside vendors, owners representative firms, and all other stakeholders involved in capital projects.

The Director exercises flexibility and adaptability to MCC priorities and ensures that finance and administration department performance objectives are aligned with strategic goals, develops and monitors indicators of success, serves as subject matter expert on organization-wide initiatives, and provides valuable coaching and mentoring that elevates people and performance. The Director of Finance & Administration brings a valued fiscal perspective to crucial conversations and influences decisions in the best interest of the organization. This role is a key member of the senior leadership team at MCC and supervises managerial and support staff.

Essential Duties:

Finance, Accounting, & Investment Management

Collaborate with investment consultants and Board of Managers to monitor and advise on all institutional investments, asset allocations, grant distributions, contributions programs, and process investment contracts; Serve as Assistant Treasurer to the Board of Managers and Staff Liaison to the Board Investment & Audit Committee

Prepare and oversee the organization’s annual budget; monitor budgetary control and cash flow throughout the organization; Perform accounting functions, inclusive of payroll processing; Process account reconciliation and deposits, oversee the accounts payable/accounts receivable functions; works with auditor to oversee preparation and processing of tax returns and excise tax payments; and executes internal auditing procedures, while maintaining compliance with GAAP principles

Capital Projects Management

Oversee and manage capital projects for the organization

Organizational Risk & Operations Management

Work with legal counsel on behalf of the organization to obtain advice on civil/criminal matters, contract/policy drafting, and other operational matters requiring counsel; Monitor liability throughout the organization and maintain all necessary contracts, inclusive of commercial liability; Maintain Mt. Cuba Center’s non-profit status by ensuring tax code and spending requirement compliance; Work with leadership team to advise on efficient and successful financial and general business administration throughout the organization; recommend best practices; Work with service vendors to oversee various organizational insurance programs including general liability, government-required, and employee benefit insurance policies

Oversight of Human Resources, Facilities, and Technology Services Functions

Oversee and monitor the human resources function; inclusive of benefits purchasing, compensation design, human capital projects, and organizational policy and procedure development; Ensure legal compliance in HR programs; Oversee and monitor the performance of preventive maintenance, inspections and records management on the condition of Mt. Cuba Center facilities (including tenant housing), subsystems, and infrastructure to maintain compliance with governed requirements and ensure safe, continuous operations; Oversee maintenance programs specific to water supply systems and vehicle fleet; Ensure legal compliance specific to OSHA and safety requirements for facilities; Oversee the security and integrity of all information technology systems and ensure the efficient delivery of technology support services and system maintenance. Ensure legal compliance in IT programs and policy development

Strategic Partnership

Assist the Executive Director in maintaining MCC’s relationships with multiple external parties by interpreting and explaining MCC and its programs. Represent MCC in professional organizations and at professional and community meetings and events as requested. Serve as a strategic business partner by collaborating with the Board of Managers and serve on Board Committees to carry out the organization’s founding intention.

Preferred Qualifications:

· Bachelor’s degree or higher from an accredited college or university in a finance,business, or business-related field

· 10 years’ experience in a financial capacity

· Proficient knowledge in finance and accounting and GAAP principles

· Knowledge of non-profit and/or foundation financial principles and endowment management

· Comprehensive knowledge of accounting, financial reporting, and analysis

· Proficiency in using QuickBooks or other similar accounting software

· Excellent written, verbal, and interpersonal communication skills

· Demonstrated experience in delivering executive-level presentations

· Exceptional attention to detail and critical thinking abilities

· Proficient in Microsoft Office Suite and ability to learn and adapt to various software and technology programs to complete work duties

· Excellent interpersonal skills and the ability to build strong professional relationships and persuasively communicate with Mt. Cuba Center staff and the public

Please note this is a full time, exempt position. Please email careers@mtcubacenter.org with questions or for help applying.

The Operational Services Assistant supports a remarkable guest experience at Mt. Cuba Center by performing custodial duties as well as room and event set up and breakdown in support of the Education and Guest Experience Division.

What You’ll Do:

• Perform custodial duties for Mt. Cuba Center, maintaining areas assigned; clean, dust, and wipe furniture; sweep, mop, or vacuum floors; empty/clean wastebaskets and trash containers; sanitize and maintain restrooms.
• Monitor custodial supplies, requesting more through the Assistant Manager, Event Services
• Set up and break down interior spaces, providing programs with the necessary number and configuration of tables and chairs
• Set up and break down exterior spaces for outdoor programs, placing chairs, tables, trashcans, and tents in their proper places
• Provide custodial support during and after programs and events
• Support food and drink service when necessary
• Launder and iron linens when necessary
• Provide knowledge and guidance to support guest and organizational initiatives related to profession
• Lead, guide, and train employees, interns, and/or volunteers performing related work

Qualifications:

• Self-motivated, organized, attentive to details, and the ability to manage time and effectively function without close supervision
• Ability and willingness to work flexible hours including evenings, weekends, holidays and special events as needed
• Ability and willingness to interact with guests on occasion, providing excellent customer service
• Ability to work both indoors and outdoors, weather permitting
• Working knowledge of custodial practices, supplies, and equipment preferred
• Requires moderate physical work; Frequent standing, bending, kneeling, stooping, crouching, reaching, carrying, lifting, pushing, or pulling of objects up to 50 pounds

Please note this is a part time, non exempt position working under 1,000 hours per year. A typical schedule will include working weekday evenings and every other weekend; however, interested candidates must have the ability and willingness to work a flexible schedule including evenings, weekends, holidays and special events as needed.

Having trouble applying? Please email careers@mtcubacenter.org for help.

The Director of Human Resources oversees all department functions as it relates to compliance management, HRIS maintenance, recruiting, hiring, onboarding, training, employee relations, company culture, employee compensation and benefits.

This role requires administrative expertise in all functions of the department, but also vision for positioning the organization during a time of growth, implementing initiatives to improve organizational culture, and increasing employee satisfaction and retention.

This position serves as a business partner to management and executive leadership teams and oversees one part-time direct report.

ESSENTIAL FUNCTIONS 

· Provides leadership, development, and management of organization initiatives to implement human resources strategies

· Serve as a link between executive leadership, management, and employees by handling questions, interpreting and administering policies, and helping to resolve work-related problems

· Develop process for sourcing, interviewing, and selection of key operational positions. Source and recruit quality candidates when needed. Establish tools to improve the recruitment and hiring process

· Improve new-hire onboarding process and establish new-hire orientation. Collaborate with leadership to create a branded platform to welcome new hires, and introduce them to the MCC culture

· Promote positive employee relations. Interpret and apply policies and procedures to ensure equitable treatment of employees. Provide guidance and direction on disciplinary actions, terminations, and corrective actions procedures.

· Build out ADP Workforce Now HRIS platform to administer and enhance payroll, benefits, onboarding, applicant tracking metrics reporting, and all other available opportunities available via the platform

· Analyze and modify compensation and benefits policies to maintain competitive programs and ensure compliance with legal requirements. Participate in the design, development, communication, implementation and measurement of total rewards programs

· Advise senior staff and managers on compliance policy matters such as equal employment opportunity and workplace harassment, and provide training

· Manage all Workers’ Compensation claims management with MCO and TPA

· Track and report on all OSHA 300 and EEO-1 requirements, as well as manage all labor law posting requirements

· Manage the unemployment claims process to mitigate unemployment experience ratings, minimizing costs

· Plan, direct, supervise, and coordinate work activities of direct team members relating to human resources, as well as facilitate their ongoing development

· Act as a backup for payroll processing in partnership with the Director of Finance & Administration

· Oversee the evaluation, classification and rating of occupations and job positions. Provide guidance to management to align the organization to effectively achieve its strategic and operating goals

· Mitigate risk for the organization by ensuring compliance across all HR functions

SKILLS & ABILITIES 

Education: Bachelor’s degree in Human Resources or related field

Experience: 5+ years working as an HR Generalist. Strong understanding of HR benefits administration, payroll, and other HR operative functions. Demonstrated ability to help create and facilitate company culture with positive employee relations and excellent retention. Previous experience acting as a sole practitioner in small to mid-sized company and previous experience working in a leadership position is a plus!

Technology: Proficiency in Microsoft suite and Outlook 365. Ability to navigate search engines and other online resources. Experience with HRIS and payroll platforms- ADP Workforce Now experience is a huge plus!

Please note this is a full time, exempt position. Please email careers@mtcubacenter.org with questions or for help applying.